Tools and resources you need while working during COVID -19

Useful tools to help you stay abreast of work at home

It’s a difficult time for people everywhere, including small businesses. A lot of businesses are in crisis mode as shops and businesses have seen their sales nosedive during the COVID-19 pandemic. However, businesses are adapting fast. Businesses, large and small, continue to embrace the remote workplace - even startups are on board with this. Now, remote working is the new trend, and communicating virtually is the new normal. Employees now have to work in collaboration instead of in isolation. While collaboration helps to improve efficiency and productivity, you still need to have the correct tools to do so.

Hint:

Having a flexible work culture enhanced by technology could be the best option in this business climate. You get to kill two birds with one stone, help your employees stay safe during the pandemic while keeping your business processes running smoothly.

Run your business from home by using remote working tools

The goal of most businesses is to make a profit and stay profitable, however, the health of your employees come first, and doing so should not particularly affect the success of your business. During this period, tech has come in handy and big companies are offering the tools they provide at a discount or for free. We have gathered some useful tools that will help your business better withstand and adapt to the new situation, particularly, if you intend to pivot your business to stay afloat.

Virtual meetings: Use tools like Zoom and Google Hangouts for keeping connected with your team. However, while video conferencing is not only fantastic but convenient, sometimes, all you need to communicate is a traditional phone call. Do not hesitate to make phone calls when the need arises.

Collaboration and communication: While some companies prefer to use Whatsapp for voice and text communication, Slack, is also a great option for collaborative conversations. You can have a slack channel for everything ranging from projects to teams to random conversations, Asides from team communications, you can also use it as an alternative to email. Sometimes, just open the app and send your direct message.

Task and Project management: Use tools like Asana, for team and task management, calendars, progress reporting, for visualizing workflow.

Tips for making better use of business tools While you can have all these tools, it's better to know which tools to use and which are relevant for your needs. For starters, keep it simple. Use tools that offer all-in-one services. This helps new employees get a hang of new tools easily instead of adding to the stress of working from home.

Sometimes though, low tech is good too. Holding up a good old whiteboard with scribbles or a drawing might be all that is needed to pass the message. Either way, establish expectations and make sure that people are held accountable. Remote teams need to coordinate their attention and decide what they will be working together on as a team and what they will be doing individually. They also need to figure out how to virtually convene when there are pressing impromptu issues to tackle.

Make sure to establish clear goals and targets and tasks that each team member is expected to complete within a specific timeframe. Be as clear as possible, as face-to-face is different from remote working

Key takeaways Team members have to work as a team and not in isolation so that they don't risk misunderstandings that can cause major conflicts to the point of affecting business performance and workflow.

  • Use tools like Zoom, Google Hangouts, Microsoft Teams, Slack, Asana, to virtually manage and keep up with your team and your tasks.

  • In using the above tools, also make sure to use all-in-one tools to make onboarding easy for your team members

  • Also, make sure to be direct when communicating with your team members through these channels.

In doing all of this and more stated above, you ensure business continuity through adaptation.